Creating and Processing a Manual Payment Batch in Zone AP Payments

Zone AP Payments allows you to create payment batches containing multiple vendor bills, enabling efficient bulk payments across hundreds of bills at once. This article explains how to create, filter, process, and authorize a manual payment batch.

Note: Clicking on the images within this guide will enlarge them for better viewing.

Before you begin

A payment batch may include bills from multiple vendors. All bills within a single batch must belong to the same currency and subsidiary.

Create a payment batch

1. Navigate to AP Payment > Payment Batches > New.

2. Use the Filters section on the right-hand side to define your batch criteria:

   Filter	Required	Description
   Subsidiary	Yes	Filters bills belonging to the selected subsidiary.
   Currency	Yes	Filters bills in the selected currency.
   Source Bank Account	Yes	Select the global bank account from which the bills will be paid.
   Vendor	No	Select a specific vendor to include only that vendor's bills in the batch.
   Due Date	No	Select a date range to filter bills by due date.
   Batch Description	No	Enter an internal reference description for the payment batch.
   Classification	No	Select the classification to assign to the created payments. 💡 Tip: To automatically source classifications from the vendor bill to the Bill Payment record, enable this option in AP Payment Subsidiary Configuration or AP Payment Main Configuration.

3. Click Apply Filters to display the list of eligible bills.

4. Select the bills to include in the batch.

   Important: Only vendor bills with both the PAY FROM (source global bank account) and PAY TO (beneficiary bank account) fields populated are available for selection.

5. If you need to adjust the criteria, click Edit Search Criteria.
6. Once you have finalized your selection, click Process. The newly created payment batch record opens automatically. 

Review and authorize the batch

Review the batch details and select one of the following actions:

• Authorize — initiates the payment process.
• Reject — declines the batch.

If the source bank account currency differs from the bill currency, a pop-up displays the real-time exchange rate for your review before the payment is submitted.

Once authorized, the batch status updates to In Transit.

Batch status updates

Payment statuses within the batch update in real time as they are processed by TransferMate. Once all payment statuses are received, the batch resolves to 1 of the following final statuses: