Introduction

Zone AP Payments allows you to create a payment batch that includes multiple vendor bills. A single batch can contain hundreds of bills, enabling efficient bulk payments.

A payment batch may include bills from multiple vendors; however, all bills within a batch must belong to the same currency and subsidiary.

Create a Payment Batch

To create a payment batch, navigate to:

AP Payment > Payment Batches > New

Once the page loads, use the Filters section on the right-hand side to define your criteria.

Filter Options

• Subsidiary
  Filters bills belonging to the selected subsidiary.

• Currency
  Filters bills in the selected currency.

• Source Bank Account
  Select the global bank account from which the bills will be paid.

• Vendor (optional)
  Select a specific vendor if you want to include only that vendor’s bills in the batch.

• Due Date (optional)
  Select a date range for the bill due dates.

• Batch Description (optional)
  Internal reference description for the payment batch.

• Classification (optional)
  Select the classification to be assigned to the created payments.

  Note: If you want classifications to be automatically sourced from the bill to the bill payment record, enable this option in AP Payment Subsidiary / Main Configuration.

Click Apply Filters to display the list of eligible bills.

Select and Process Bills

1. Select the bills you want to include in the batch.

2. If you need to adjust the filter criteria, click Edit Search Criteria.

3. Once you’ve finalized your selection, click Process.

A new screen will open displaying the newly created payment batch.

Note: Only Bills with PAY FROM (source global bank account) and PAY TO (beneficiary bank account) fields populated are available for selection on this screen

Review and Authorize the Batch

Review the batch details and choose one of the following actions:

• Authorize — initiates the payment process.

• Reject — declines the batch.

If the source bank account currency differs from the bill currency, a pop-up will appear displaying the real-time exchange rate for your review.

Once authorized, the batch status will change to In Transit.

Batch Status Updates

• Payment statuses within the batch are updated in real time as they are processed.

• Once all payment statuses are received, the batch status will change to:

  • Completed, or

  • Completed with Errors (if one or more payments in the batch are rejected).