To process vendor bill payments through Zone AP Payments, each vendor's bank account must be registered in TransferMate as a Beneficiary Bank Account. This article explains how to create Beneficiary Bank Account records, configure payment reference templates, and use CSV import for bulk uploads.
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Overview
TransferMate performs a validity check on all registered bank accounts and can block suspicious activity. For every vendor whose bills you will pay through Zone AP Payments, create a corresponding Beneficiary Bank Account record in NetSuite.
Tip: Always create new Beneficiary Bank Account records from scratch. Avoid using NetSuite's Make Copy function — it may carry over information that does not apply to the new record and can cause processing errors.
Create an AP Payment Beneficiary Bank Account
- Navigate to AP Payment > Setup > AP Payment Beneficiary Bank Account > New.
- Populate all mandatory fields.
- Click Save.
Tip: After selecting the vendor, the Vendor Information section is automatically populated based on the default billing address stored in NetSuite. If a vendor has multiple bank accounts or IBANs, create a separate Beneficiary Bank Account record for each one.
Important: Upon saving, the bank account details are synchronized with TransferMate in real time. If any discrepancy or invalid data is detected, an error notification appears directly on the record.
IBAN
If the beneficiary bank account uses an IBAN, populate the following fields:
| Field | Description |
|---|---|
| Account Number Type | Select IBAN. |
| Account Number / IBAN | Enter the vendor's IBAN. |
| SWIFT | Enter the SWIFT (BIC) code. |
Bank Account Number
If the beneficiary bank account uses a standard bank account number, populate the following fields:
| Field | Description |
|---|---|
| Account Number Type | Select Account Number. |
| Account Number / IBAN | Enter the vendor's bank account number. |
| Transit Code Type |
Select the transit code type that applies to the vendor's country:
|
Payment Reference Template
By default, Zone AP Payments uses the NetSuite Bill Reference number (field ID: tranid) as the payment description when a vendor bill is paid. If a vendor requires a different or combined payment description, create a custom Payment Reference Template and assign it to the relevant Beneficiary Bank Account.
Example: A vendor may require both the document number (field ID: tranid) and a local payment reference number (field ID: custbody_payment_ref) in the payment description.
- Identify the internal IDs of the fields on the vendor bill in NetSuite where the required information is stored.
- Navigate to AP Payment > Setup > AP Payment Reference Template > New.
- Populate the following fields:
- Name: Enter a meaningful name for the template.
-
Payment Reference Template: Use the
$symbol to reference field IDs within{}. For example:${tranid}_${custbody_payment_ref}. This populates the payment description with both the bill reference number and the local payment reference number.
- Click Save.
- Open the relevant Beneficiary Bank Account record and select the saved template in the Payment Reference Template field.
CSV import
To upload vendor bank details in bulk, use NetSuite's CSV Import functionality. See the Bulk Uploading Beneficiary Bank Accounts via CSV Import for Zone AP Payments article for the template and steps.