Configuring AP Payment Main and Subsidiary Settings in ZoneCapture

The AP Payment Main Configuration and Subsidiary Configuration records control the global preferences, default values, and processing settings for Zone AP Payments. This article explains how to create and configure both records to match your organization's payment workflows.

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AP Payment Main Configuration

One (1) Main Configuration record is required per NetSuite account. This record defines account-wide defaults and processing preferences.

1. Navigate to AP Payment > Setup > AP Payment Main Configuration > New.

2. Configure the following fields as needed:

   Field	Description
   Production Connection for Payment	Select the previously created AP Payment Connection record to use for production payments.
   Manual Processing Enabled	Select this checkbox to allow manual processing of individual vendor bills. When enabled, a Pay with Zone button appears on vendor bills so users can submit payments manually.
   Manual Batch Processing Enabled	Select this checkbox to allow manual creation of payment batches. When enabled, batches can be created manually using the dedicated record.
   Autoprocessing Enabled	Select this checkbox to enable automatic processing of payment batches. When enabled, the system automatically submits payment batches to the payment provider according to the defined schedules for selected vendors.
   Default Bank Account	Select the default global bank account for paying vendor bills. This account is used as a fallback for manually or automatically created payments when a payer bank account is not defined at the subsidiary level (for example, non-OneWorld accounts).
   Mask Fields for Roles	Select roles for which bank account numbers should be hidden. Users in these roles can access records, but sensitive information — including vendor and subsidiary bank account numbers — will be masked. Leave empty if masking is not required.
   Enable Manual Processing for Employees	Select the employees who can manually pay individual vendor bills. The Pay with Zone button appears for these employees on vendor bills. If both roles and employees are selected, only users meeting both criteria can use the button. Leave empty to apply no employee-level restrictions.
   Enable Manual Processing for Roles	Select the roles that can manually pay individual vendor bills. The Pay with Zone button appears for users in these roles. If both roles and employees are selected, only users meeting both criteria can use the button. Leave empty to apply no role-level restrictions.
   Enable Downloading of Bank Statements	Select this checkbox to automatically download daily bank statements for global bank accounts from the payment provider. Files are saved in the specified file cabinet folder for reconciliation via ZoneReconcile.  Important: After enabling this setting, you must take 2 additional actions: Manually schedule the AP Sync Bank Transaction History MR map/reduce script to run daily. If your organization uses ZoneReconcile, follow the Reconcile a TransferMate Bank Statement guide to set up automated reconciliation for TransferMate payments.
   Folder ID for Bank Statements	Enter the internal ID of the file cabinet folder where downloaded bank statement files should be stored.

3. Click Save.

AP Payment Subsidiary Configuration

Create one (1) Subsidiary Configuration record for each subsidiary that will process vendor bill payments through Zone AP Payments.

1. Open the AP Payment Main Configuration record you just created.
2. Click New AP Payment Subsidiary Configuration.

3. Configure the following fields as needed:

   Field	Description
   Subsidiary	Select the subsidiary for which you are creating this configuration.
   Production Connection for Payment	Displays the AP Payment Connection associated with this subsidiary. This connection is used by the payment provider when processing transactions.
   Manual Processing Enabled	Select this checkbox to allow manual processing of individual vendor bills. When enabled, a Pay with Zone button appears on vendor bills to submit payments manually.
   Manual Batch Processing Enabled	Select this checkbox to allow manual creation of payment batches. When enabled, batches can be created manually using the dedicated record.
   Autoprocessing Enabled	Select this checkbox to enable automatic processing of payment batches. When enabled, the system automatically submits payment batches to the payment provider according to the defined schedules for selected vendors.
   Default Bank Account	Select the default global bank account for paying vendor bills for this subsidiary. This account is used as the default Pay From bank account for all vendor bills created under the selected subsidiary. This value can be overridden directly on individual vendor bills.
   Default Department	Select the default department to populate on Bill Payment records for this subsidiary.
   Default Class	Select the default class to populate on Bill Payment records for this subsidiary.
   Default Location	Select the default location to populate on Bill Payment records for this subsidiary.
   Source Classification from the Vendor Bill	Select this checkbox to automatically copy the NetSuite default classifications (department, class, and location) set on the vendor bill header to the resulting Bill Payment record.
   Enable Manual Processing for Employees	Select the employees who can manually pay individual vendor bills. The Pay with Zone button appears for these employees on vendor bills. If both roles and employees are selected, only users meeting both criteria can use the button. Leave empty to apply no employee-level restrictions.
   Enable Manual Processing for Roles	Select the roles that can manually pay individual vendor bills. The Pay with Zone button appears for users in these roles. If both roles and employees are selected, only users meeting both criteria can use the button. Leave empty to apply no role-level restrictions.

4. Click Save.