Configuring E-Invoicing for Dutch Subsidiaries

Sending e-invoices from a Dutch subsidiary requires specific configuration on the subsidiary, customer, and bank details records to meet PEPPOL network validations.

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Introduction

Sending e-invoices from a Dutch subsidiary requires the specific setup described below, to meet e-invoicing network (PEPPOL) validations.

Before you send an e-invoice from a Dutch subsidiary, confirm that you've configured all the points described below correctly.

Configuring the sender (subsidiary)

The sender of the e-invoice is the subsidiary in NetSuite.

First, Zone & Co sets up the entity in the e-invoicing network using the entity's endpoint ID and tax registration number.

To meet PEPPOL validations, we recommend the following setup:

• Endpoint ID: The subsidiary's actual Dutch KVK number (Kamer van Koophandel).
• Endpoint Scheme: Dutch Kamer van Koophandel (NL:KVK, prefix 0106).
• Tax ID: The subsidiary's actual VAT number.
• Tax Scheme: Netherlands VAT number.

Populate the same details in NetSuite on the ZoneCapture Subsidiary Setup record's E-Documents subtab.

Configuring the recipient (customer)

The Customer record in NetSuite represents the recipient of the e-invoice.

You must reference the customer through its e-invoicing endpoint ID, the unique identifier used in the PEPPOL e-invoicing network. Obtain this number from your customer, or search for it directly in the PEPPOL network.

Most entities in the Netherlands use the Dutch Kamer van Koophandel PEPPOL identifier.

Populate the following details on the customer record's ZoneCapture subtab in NetSuite:

Configuring subsidiary bank details

To meet PEPPOL validation rule NL-R-008, we recommend configuring ZoneCapture Subsidiary Bank Details using IBAN and Payment Means set to Credit Transfer.

1. Navigate to the ZoneCapture Subsidiary Setup record's Subsidiary Bank Details subtab.
2. Click New.
3. Populate your subsidiary's bank details following the pattern shown below.